This guide covers what car dealer software does for a yard in Kenya, the features that matter and how to choose and set it up.
The core features
Vehicle inventory
- Each car with make, model, year, registration, chassis/VIN, engine, gearbox, colour and mileage.
- Status: available, reserved, sold, on rent or in the garage.
- Photos, features (sunroof, leather seats, reverse camera) and documents.
- Where each car is parked, if you have more than one yard.
Costs and profit
- Purchase price and who you bought from.
- Transport, clearing, repairs and other costs on the car.
- Profit on each sale after every cost.
Sales
- Cash sales and installments with deposit, months and due day.
- Trade-ins and reservation deposits.
- Receipts for every payment and a schedule for every installment sale.
CRM
- Leads, test drives, quotes and follow-ups.
- A pipeline from enquiry to sale.
- Each buyer's page with every car they bought or hired.
Car hire
- Bookings by the day, week or month, with or without a driver.
- Deposits, mileage and fuel out and in, damage and late charges.
Team
- Salespeople with their own logins.
- Commission rates and payouts.
How to set it up
- Choose Car dealer & car rental when you sign up.
- Add your makes and models (common makes like Toyota, Nissan and Mazda can be filled in with one tap).
- Add each vehicle with its details, purchase price and costs.
- Add your salespeople and their commission rates.
- Enter any installment sales already running, with what has been paid.
- Start recording enquiries and test drives.
How to choose
Ask for a demo with your own cars. Check that costs add up to real profit per car, that installments have schedules and reminders, that reserved cars can't be sold, and that you can see everything from your phone.
Read more about our car dealer software in Kenya, or see the prices.
Frequently asked questions
Can I use it for both sales and hire?
Yes. A car can be for sale, for hire, or both.
Can I advertise my cars online?
Yes. Your business gets its own page on Wananchi Mart where buyers can see cars and send enquiries.
How much does it cost?
It's a monthly subscription paid with M-Pesa or card, with a discount for paying yearly. See the pricing page.
Is my data safe?
Your records are kept online, not on the phone, so a lost phone doesn't lose your data.
Can I import my cars from a spreadsheet?
Enter them directly; most yards finish in an afternoon.
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